Event Planning Checklist - Logistics, Center for Campus Life

Center for Campus Life.

The Center for Campus Life consists of several diverse services and programs. Learn more about whom and what comprise the department. Clubs & Organizations. Clubs play a major role in student experiences at RIT. Joining a club is a great way to get involved in campus life! Major Student Organizations serve to represent particular student communities or provide a campus-wide service. RIT supports many diverse communities and provides services through the Center for Campus Life with unique opportunities for leadership development and engagement. The Center for Campus Life provides a multitude of services for the campus community to assist holding successful meetings and events. Event Planning Checklist & Logistics. Event Planning Checklist. Scheduling/Planning.

Reserve your space at RIT Events *Be sure to consider the following items when making your reservation: What size room is needed? How much time is needed for set-up? Should a rain date/location be reserved? Are multiple spaces needed? Select the services required (Facilities Management, Dining Services, Public Safety, etc.) *Use Event Planning Logistics Checklist below to determine service needs. ​ *Don’t forget to continue checking your event submission page on RIT Events. Additional information may be requested for service providers in order to approve the event. Contact any of the Event Management team with questions. Complete the Tiger Suite Financial Certification (this applies only to RIT clubs) Meet with Tiger Suite financial staff regarding club funds. Where are the funds for this event coming from? Club Budget Member Contribution Fundraising Student Government Finance Committee Request Co-Sponsorship. Advertising. Fill out a Center for Campus Life Art Request for help creating communications & advertisements All designs must be approved for advertising. For approval, submit designs through the Design Approval Form located in Campus Groups. Fill out a Promotion Distribution Form to have communications posted throughout campus (hardcopies found in the Tiger Suite) Purchase supplies for event/preparation. Special Event Procedures/Agreements. *If the event includes any of the below components, please read and abide by the appropriate procedures.